National Society of Black Physicists

2008 Exhibitor Information

Exhibitor Prospectus (pdf)
Exhibitor Floor Plan (pdf)
Exhibitor Fees (link)
 Exhibitor Registration (link)
Conference Schedule (pdf)
Display Advertising (link)
Exhibitor Service Kit (link)
Sponsorship Opportunities (pdf)
Exhibitors' FAQ (pdf)

Conference Description
The joint NSBP/NSHP conference is a cutting-edge scientific meeting with over 120 oral and poster presentations.  There is also a student professional program which includes mentor-protégé match-making and a recruiting fair. 

With well over 500 attendees, comprised of students, postdoctoral research associates, and faculty/professional attendees, the NSBP/NSHP annual conference is the largest gathering of African American and Hispanic American physicists and physics students in the world.  We thus offer exhibitors unparalleled opportunities to interact with and recruit talented students, internship/fellowship candidates, researcher collaborators and program participants. 

Exhibitor Schedule
 Exhibitors and recruiters can start moving in on the morning of Wednesday, February 20.  The exhibition/recruiter fair begins on Wednesday evening with the opening reception.  (The reception is in the exhibit hall.)  The exhibition/recruiter fair runs all day Thursday and Friday.  The conference coffee breaks are in the exhibit hall, as is another reception on Thursday evening.   Move out time is on Friday, February 22 after 5pm.

Attendee Profile
Student attendance at this conference has nearly doubled since 2002.  In 2008 we expect nearly 400 student attendees.  Typically there will be a 50-50 split of graduate and undergraduate students.  Of the undergraduate students 10% will be first year students, 25% will be sophomores, 25% juniors and 40% seniors.  Of the graduate students over 50% will be post-candidacy Ph.D. students.

Amongst the undergraduate students the gender distribution will most likely be 50-50, but at the graduate level 70% of the students will be male.  This proportion of women is apparently higher than what is present in the total physics student population.

Most of the students are highly inclined to attend graduate school, most commonly in physics.  Most would intend to pursue a traditional physics research career in academia or at a government lab.  But clearly if given alternative career information, many are open to other options.

Nearly 200 professors and other scientists attend the conference as well.  Many will be employed at HBCU’s and other minority universities.  Most will have some level of purchasing authority for instructional material and research equipment.

Who Exhibits, Sponsors and Recruits at the NSBP/NSHP Conference?

  • Colleges and universities
  • Primary and secondary school districts
  • Government agencies and laboratories
  • High technology corporations
  • Law firms, hospitals, investment houses and other corporations needing physicists
  • Scientific societies, associations, private foundations and consortia
  • Book publishers
  • Equipment manufacturers

Exhibitor registration includes
  • 10 x 10 Booth (Pipe and Drape)
  • One (1) I.D. Sign Per Booth
  • One (1) 6' x 30" Skirted Table
  • Two (2) Chairs Per Booth
  • One (1) Wastebasket Per Booth
  • Student Resume Book
  • One 30-day posting at the NSBP Jobs Board
  • Opening Icebreaker Reception - Exhibit Hall Area
  • Daily AM & PM Breaks - Exhibit Hall Area
  • One Ticket To All Meal Functions, (i.e., dinners and luncheons)
  • Exhibit Hall is Carpeted

 Exhibitor Service Kit
Hargrove, Inc. is pleased to be the official service contractor for the 2008 Joint Annual Conference of the National Society of Black Physicists and the National Society of Hispanic Physicists to be held in Washington, DC.  In conjunction with Show Management, we have developed a Web-accessible Exhibitor Service Manual.

To access the service manual, please go to:
 
www.hargroveinc.com/servicemanuals 
 
NOTE: To view the Furniture & Accessories and/or Material Handling & Labor price lists, enter the password 5017002 when prompted.

If you have any questions or need assistance, please call our Exhibitor Service Department at 301-306-4627 (8:00 AM until 5:00 PM Eastern).  Or, send an email to CustomerService@hargroveinc.com.  Please be sure to include your company name, booth number and the show name in any voicemail or email messages.

We look forward to working with you on a successful show!
Hargrove Exhibitor Services

Extend Your Recruiting Dollar
You now have the opportunity to post employment and other opportunities at the NSBP Jobs Board.  Your registration will include one 30-day posting.

For more information
 Ms Sheryl Brannon, CMP, MBA
conference.info@nsbp.org
301-952-0770

or

NSBP Headquarters
headquarters@nsbp.org
703-536-4207